Payroll & Accounts Payable Administrator

How to Apply

To be considered for a position with Spectrum Manufacturing Inc., please be sure to: 

Spectrum Manufacturing Inc. is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, and equal opportunity. Accommodation requests can be made at any stage of the recruitment process, providing the applicant has met the bona-fide requirements for the open position. Applicants need to make their requirements known when contacted; alternatively, you may contact Human Resources.

For more information, please visit our website:

www.spectrummfg.net

What You Will Be Doing:

Responsibilities

A. PROCESS US AND CDN PAYROLL FOR BOTH A.C. AMERICAS AND SPECTRUM MANUFACTURING BY:

  • Maintain records of employee attendance, leave and overtime to calculate pay and benefit entitlements, using manual or computerized systems.
  • Prepare and verify statements of earnings for employees, indicating gross and net salaries and deductions such as taxes, CPP, EI, garnishments, RRSP, and benefit plans.
  • Prepare employee payments and benefit payments by cheque or electronic transfer.
  • Complete, verify and process ROE forms and documentation for administration of benefits such as, leaves, or termination.
  • Prepare T4 statements and other statements.
  • Provide information to employees on payroll matters, and answer all employee payroll related questions.
  • Compile statistical reports, statements, and summaries related to WSIB and benefits accounts.
  • Prepare employer’s government payments such as WSIB, CPP, EI and benefit insurance providers for both Canada and the USA.
  • Calculate and report WSIB annual reports.
  • Prepare and balance period-end reports and reconcile issued payrolls with Ceridian payroll reports and bank statements.
  • Prepare Canadian and US payroll year end procedures.

B. Accounts Payable (Back Up) and Additional Clerical Support By:

  • Code, total, batch, enter, verify and reconcile transactions for all accounts payable with purchase orders, packing slips, invoices, and bank statements in a computerized ledger system.
  • Ensure that all invoices are recorded accurately and in a timely manner
  • Prepare cheques for all authorized payment to vendors and employee expenses.
  • Prepare for mailing all cheques for accounts payable, including maintaining the stock of company stamps.
  • Maintain and process all petty cash payments
  • Maintain vendor records and work with vendors to resolve payment issues, including requesting proof of delivery and necessary documentation.
  • Perform related clerical duties, such as word processing, maintaining filing and record systems, faxing and photocopying.
  • Provide clerical assistance to the Accounting Supervisor, when required
  • Provide information for audit requests lists during annual year end audit
  • Provide any reports or documentation require by the Directors of the UK operation.
  • Reconcile, adjust and maintain balance sheet accounts annually; such as prepaid expense accounts and monthly Accounts Receivable and Payables.
  • Reception Back up
  • Other tasks assigned by Accounting Supervisor and or CFO

C. ACCOUNTS RECEIVABLE (Back Up) BY:

  • Calculate, prepare and issue documents related to accounts such as invoices, inventory reports, account statements and other financial statements using computerized and manual systems.
  • Prepare customer invoices on a daily basis including all shipping and applicable taxes.
  • Forward all invoices to clients via email or fax.
  • Prepare and send weekly account statements to clients via email or fax, as needed.
  • Prepare customer credit memos and all accounts receivable adjustments.
  • Forward all daily invoices, cash receipt report and sales report to the UK office
  • Process Credit Card payments from customers (back-up)
  • Set up new customers in BV and update customers information
  • Perform collection duties for ACIUS, ACCAN & SMI and prepare Collection spreadsheet and collections reports
  • Maintain current customer’s information and set up new customer accounts in the accounting computerized software.

Qualifications

  • Post Secondary education
  • A/R and A/P practiced for a minimum of 3 years related experience and/or training
  • Payroll experience for a minimum of 3 years.
  • To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the skill and/or ability required.
  • Excellent oral and written communication skills
  • Excellent organizational skills
  • MS Word and Excel and MS Outlook
  • Knowledge of payroll standards for government remission
  • Knowledge of payroll software
  • Knowledge of business principles in areas of A/R and A/P
  • Professional work ethic
  • Ability to work well independently or as part of a team
  • Experience in customer service and client relationships
  • Bilingual in English and French, an asset, but not required
  • Experience with Acumatica and Business Vision an asset, but not required

To be considered:

To be considered for a position with Spectrum Manufacturing Inc., please be sure to: 

Spectrum Manufacturing Inc. is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, and equal opportunity. Accommodation requests can be made at any stage of the recruitment process, providing the applicant has met the bona-fide requirements for the open position. Applicants need to make their requirements known when contacted; alternatively, you may contact Human Resources.

For more information, please visit our website:

www.spectrummfg.net